Hill School Families

Student Health Forms

Navigating the Patient Portal

This guide will demonstrate how to use the Patient Portal to complete required forms, downloading other forms, entering immunization history for students, and uploading documents. Parents will use this secure portal to submit their student’s Health Forms. 

Navigating the Patient Portal

Dear Hill Parents,

Please submit your child’s annual Health Forms to the Wellness Center via Medicat's secure, online patient portal.  All of our clinical service areas, including the Wellness Center, Counseling Center, and Athletic Training, utilize this EHR. 

Parents will register for the portal using a User Name provided by Hill. You will need to use your first and last name in the exact format that you provided to the School. The format must match exactly what is in the EHR.

Please visit https://hillschool.medicatconnect.com/ to register for an account or to access your account. To register for a new account, click the “Register” button at the top right of the screen. Enter your username, email, first name, and last name. Then click "Submit."

You will receive an email to prompt you to create a password. Create a password that is at least 8 characters in length and contains an upper case, lower case, number, and special character. Please save the portal as a “favorite” in your browser for easy future reference.

Once you login to the portal with your user name and password, you will use the Forms, Immunizations, and Upload tabs to submit the required health information. 

Forms tab:

There are three documents that you will need to have your child’s healthcare provider sign. 

  1. Physical Exam Form 2024-2025 | Physical exam must be dated after May 1.
     
  2. Immunization History Form 2024-2025 | This form is required for all new students. Returning students only need to provide documentation of vaccines received since last year's health forms were submitted.
     
  3. Prescription Medication Order Form 2024-2025 | Boarding students who do not take any prescription medications, do not need to complete this form. Day students only need to submit the form if they need to carry/take the medication while at school.

Please print these forms and take them to your healthcare provider at the time of your child’s physical exam. The physical exam must be dated on or after May 1, 2024. As a reminder, we will NOT accept physical exams, prescription medication order forms, or immunization history forms that are signed by a provider who is also the student’s parent.

Some forms must be completed online. Click on each form title to access the form for online completion. As you complete the form, the listing will move lower on the list, become unbolded, and appear in black font instead of blue.  In that manner, you can easily track which forms still need to be completed.

Immunizations Tab:

We ask that you enter immunization dates into the portal via the “Immunizations” tab.

Entering the dates is a one-time task.  You will also need to upload the signed immunization form from the "Upload" tab.

Click on the drop-down menu for "Required Vaccines." You will see a list of "Missing Requirements." Scroll down until you see the option to enter dates for the various vaccines. Refer to your child’s immunization record to enter the dates for each dose and then click "Submit."  You will also do this for "COVID-19 Vaccines." Once you have entered the dates, upload the immunization record on the "Upload" tab.

Returning students only need to enter the new vaccines received since last summer.

When you submit the date of a vaccine, it will be shown as "not verified."  Once the Wellness Center staff has verified dates within the EHR, this status will change to "verified." You can track your child's missing health form requirements on the righthand side of the Immunization Tab. 

Upload Tab:

After the instructions, this tab first lists all forms which can be uploaded on the portal (“Documents available to be uploaded”). The three that are pertinent to all students are:

  1. Physical Exam Form 2024-2025 | Physical exam must be dated after May 1.
     
  2. Immunization History Form 2024-2025 | This form is required for all new students. Returning students only need to provide documentation of vaccines received since last year's health forms were submitted.
     
  3. Prescription Medication Order Form 2024-2025  | Boarding students who do not take any prescription medications, do not need to complete this form. Day students only need to submit the form if they need to carry/take the medication while at school.

You will use the drop-down menu to select which form you are uploading, then choose a file you have saved to your computer.

As a reminder, Health Forms are due July 15. There is a late fee of $250 for students who have not completed health forms by July 15. 

The Wellness Center will notify you when your child is cleared for arrival for the fall. This notification is generally sent in a weekly batch.

Please contact WellnessCenterStaff@thehill.org or 610-705-1111 with questions.  We look forward to welcoming your student to campus in the fall.

Sincerely,

Kristin Spencer, MD
Medical Director

Health Forms Requiring a Healthcare Provider Signature:

If you have not already scheduled your child’s physical exam appointment for May or June, please do so now.

Most insurance plans pay for one physical exam within a 365-day period. If your child is not yet eligible to receive a routine physical exam through your health insurance benefit, please ask your child’s healthcare provider if their office will provide a Sports Physical instead. Many offices will provide this service at a lower cost. Another option is to take your child to an urgent care center.

Thank you for your attention to these matters. If you have questions, please contact the Wellness Center at WellnessCenterStaff@thehill.org or 610-705-1111. We are looking forward to receiving your child’s health forms so that we can begin processing charts to clear students for arrival in the fall.